RESOLUTION OF THE MINISTRY OF JUSTICE OF THE REPUBLIC OF BELARUS

of February 6, 2019 No. 19

About approval of the Instruction about operating procedure with electronic documents in state bodies, other organizations

Based on part one of article 26 of the Law of the Republic of Belarus of November 25, 2011 "About archiving and clerical work" the Ministry of Justice of the Republic of Belarus DECIDES: No. 323-Z

1. Approve the Instruction about operating procedure with electronic documents in state bodies, other organizations it (is applied).

2. Declare invalid the resolution of the Ministry of Justice of the Republic of Belarus of May 11, 2012 No. 121 "About approval of the Instruction about procedure for conducting examination of value and transfer on permanent document storage in electronic form and information resources and about recognition No. 37 which voided resolutions of the Ministry of Justice of the Republic of Belarus of June 30, 2010".

3. This resolution becomes effective since February 18, 2019.

Approved by the Resolution of the Ministry of Justice of the Republic of Belarus of February 6, 2019 No. 19

The instruction about operating procedure with electronic documents in state bodies, other organizations

Chapter 1. General provisions

1. This Instruction determines operating procedure with electronic documents (further if other is not established, – ED) in state bodies, other organizations irrespective of pattern of ownership and legal form (further – the organizations) with use of automated system of documentary ensuring management (further if other is not established, – the EXPERT of preschool educational institution), and in the cases determined by this Instruction – in other information systems of the organizations.

Provisions of this Instruction regarding documentation of management activity (creation, registration, approval of the ED project, its signing, approval), and also registration and control of execution of ED extend to ED relating to system of organizational and administrative documentation.

Provisions of this Instruction regarding the organization of work with documents (forming of electronic cases, operational storage of ED, preparation of ED for transfer to archive of the organization or destruction) extend to all managerial documentation (the planned, organizational and administrative, state statistical reporting, settlement and cash and others).

2. For the purposes of this Instruction terms and their determinations in the values established by the Law of the Republic of Belarus of December 28, 2009 No. 113-Z "About the electronic document and the electronic digital signature" are used.

3. Regarding the requirements which are not established by this Instruction the Instruction on clerical work in state bodies, other organizations approved by the resolution of the Ministry of Justice of the Republic of Belarus of January 19, 2009 No. 4 is applied.

4. The operating procedure with ED in the organization is determined by the local legal acts approved by the head of the organization after approval of the Public Records Office which source of completing is the organization, or structural division on archives and clerical work regional (Minsk city) executive committee.

The organizations which are not sources of completing of the Public Records Offices approve the local legal act about operating procedure with electronic documents with the Central commission of experts (further - TsEK) superior organization (in case of its availability).

5. ED consists of two integral parts - general and special.

The common part of ED consists of information constituting contents of the document, including the details of the document created until development of the electronic digital signature (further - the EDS).

Disclaimer! This text was translated by AI translator and is not a valid juridical document. No warranty. No claim. More info