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The document ceased to be valid since December 9, 2023 according to Item 1 of the Order of the Minister of Culture and Information of the Republic of Kazakhstan of November 22, 2023 No. 458-HK

ORDER OF THE MINISTER FOR CULTURE AND SPORTS OF THE REPUBLIC OF KAZAKHSTAN

of December 4, 2018 No. 343

About approval of the document forms which are drawn up (constituted) in case of acceptance, storage, accounting and use of documents of National Archive Fund and other archive documents by departmental and private archives

According to Regulations of Admission, storages, accounting and use of documents of National Archive Fund and other archive documents by the departmental and private archives approved by the order of the Government of the Republic of Kazakhstan of September 19, 2018 No. 575 of PRIKAZYVAYU:

1. Approve:

1) form of the act of migration and rewriting of electronic documents according to appendix 1 to this order;

2) form of inventories of cases, documents of permanent storage according to appendix 2 to this order;

3) form of the inventory of cases on staff according to appendix 3 to this order;

4) form of the inventory of cases, documents temporary (over 10 years) storages according to appendix 4 to this order;

5) form of the act of selection to destruction of the documents which are not subject to storage according to appendix 5 to this order;

6) form of the list of projects of products of industrial production and engineering procedures, subjects of the layout and capital construction, scientific and technical documentation on which is subject to transfer on the state storage according to appendix 6 to this order;

7) form of the cover page according to appendix 7 to this order;

8) form of card of the postellazhny topographical pointer according to appendix 8 to this order;

9) the order form on issue of cases to the reading room and to employees of the organization according to appendix 9 to this order;

10) form of the act of issue of cases, documents in temporary use according to appendix 10 to this order;

11) form of the book of issue of documents according to appendix 11 to this order;

12) form of leaf of use according to appendix 12 to this order;

13) form of the card deputy of storage unit according to appendix 13 to this order;

14) form of leaf of verification of presence and the state of affairs, documents in archive fund according to appendix 14 to this order;

15) form of the inspection statement of availability and condition of archive documents according to appendix 15 to this order;

16) form of the accounting card of undetected archive documents according to appendix 16 to this order;

17) form of the book of accounting of receipt and disposal of documents according to appendix 17 to this order;

18) form of leaf witness of case according to appendix 18 to this order;

19) form of the passport of archive of the organization according to appendix 19 to this order;

20) form of the stock record book of accounting of scientific and technical documentation according to appendix 20 to this order;

21) form of card of registration of scientific and technical documentation according to appendix 21 to this order;

22) form of the stock record book of accounting of research documentation according to appendix 22 to this order;

23) form of the log of registration of requests for patent grant on the invention according to appendix 23 to this order;

24) form of accounting card of storage unit of electronic documents according to appendix 24 to this order;

25) form of the archive help according to appendix 25 to this order.

2. To provide to department of archiving and documentation of the Ministry of Culture and sport of the Republic of Kazakhstan in the procedure established by the legislation:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) within ten calendar days from the date of state registration of this order the direction its in electronic form in the Kazakh and Russian languages in the Republican state company on the right of economic maintaining "The republican center of legal information" for official publication and inclusion in Reference control bank of regulatory legal acts of the Republic of Kazakhstan;

3) within two working days after its introduction in action placement of this order on Internet resource of the Ministry of Culture and sport of the Republic of Kazakhstan;

4) within two working days after execution of the actions provided by this Item, submission to Department of legal service of the Ministry of Culture and sport of the Republic of Kazakhstan of data on execution of actions.

3. To impose control of execution of this order on the supervising vice-Minister for Culture and Sports of the Republic of Kazakhstan.

4. This order becomes effective after its first official publication.

Minister for Culture and Sports of the Republic of Kazakhstan

A. Mukhamediula

Appendix 1

to the Order of the Minister for Culture and Sports of the Republic of Kazakhstan of December 4, 2018 No. 343

Form

Official name of the organization

I claim
___________________________________
(name of position, surname, initials of the head of the organization)
___________________________________
(signature of the head of the organization)
___________________________________
(date)

Act of migration and rewriting of electronic documents

Place of creation

Inventory of cases, documents No. ______

No. accounting unit ____

1

2









The characteristic of electronic documents before rewriting/migration:

format ____, I will eat around (MB), ____ quantity and numbers of storage units _________________.

The characteristic of electronic documents after rewriting/migration:

format ____, I will eat around (MB), ____ quantity and numbers of storage units _________________.

Performed work (-and): ______________________________________________________________________

                    (name of position, surname, initials, signature of the head of the organization)

Took over work: ______________________________________________________________________

(name of position, surname, initials, signature of the head of departmental or private archive of the organization)

________________________

(acceptance date of work)

Changes are made to accounting documents: _______________________________________________________________________

_______________________________________________________________________

(the name of position, surname, initials, the signature of person which made changes

in accounting documents)

_________________________________________

(date of modification of accounting documents)

A4 format (210X297)

Appendix 2

to the Order of the Minister for Culture and Sports of the Republic of Kazakhstan of December 4, 2018 No. 343

Form of inventories of cases, documents of permanent storage



I claim
___________________________________
(name of position, surname, initials of the head of the organization)
___________________________________
(signature of the head of the organization)
___________________________________
(date)

Inventory of cases, documents of permanent storage

Archive fund No. ___

____ put the inventory No., documents of permanent storage

_______________________________________________________

(official name of the organization)

for ______________ year(s)

Serial No.

Case index

Case heading (volumes, parts)

Put extreme dates (volumes, parts)

The number of sheets in case (volume, part)

Note

1

2

3

4

5

6

Name of structural division of the organization

Name of the Section "________"

To this Section(s) ___________________________ of the inventory of cases, documents it is entered

(name of the Section)

____________________ put with No. __ on No. __, including:

(digits and copy-book)

warranty numbers:

the missed numbers:

______________________________________________________________________________

(the name of position, surname, initials, the signature of persons which constituted

Section(s) of the inventory)

______________________________________

(date of creation of the Section(s) of the inventory)

It is approved
protocol of the central expert
commission (commission of experts) of the organization
from ___________ _____ of year No. ___

It is approved
protocol of expert and checking
commissions of local executive
body (Public Records Office)
from ___________ _____ of year No. ___

A4 format (210X297)



I claim
___________________________________
(name of position, surname,
initials of the head of the organization)
___________________________________
(signature of the head of the organization)
___________________________________
(date)

Inventory of video documents of permanent storage

Inventory No. ___

_______________________________________________________________________________

(the name of the inventory with the official name of the organization) for ______ year(s)

Number of accounting unit

Number of storage unit

Index, production number

Document title

Author

Contractor of the work

Language

Date of record, rewriting

Timing of video

Type and record format

Quantity of storage units

Structure of the text accompanying documentation

Note

original

copy

1

2

3

4

5

6

7

8

9

10

11

12

13

14

In this Section(s)

____________________ inventories it is entered _______________________ put with No. __ on No. __, including:

(name of the Section)               (digits and copy-book)

warranty numbers:

the missed numbers:

__________________________________________________________________________

(the name of position, surname, initials, the signature of persons which constituted

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