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DECISION OF BOARD OF THE EURASIAN ECONOMIC COMMISSION

of November 28, 2018 No. 196

About the technological documents regulating information exchange in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Forming, maintaining and use of the unified register of notifications"

According to Item 30 of the Protocol on information and communication technologies and information exchange within the Eurasian Economic Union (appendix № 3 to the Agreement on the Eurasian Economic Union of May 29, 2014) and being guided by the Decision of Board of the Eurasian economic commission of November 6, 2014 № 200, the Board of the Eurasian economic commission decided:

1. Approve enclosed:

Rules of information exchange in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Forming, maintaining and use of the unified register of notifications";

Regulations of information exchange between authorized bodies of state members of the Eurasian Economic Union and the Eurasian economic commission in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Forming, maintaining and use of the unified register of notifications";

The description of formats and structures of the electronic documents and data used for realization by means of the integrated information system of the Eurasian Economic Union of general process "Forming, maintaining and use of the unified register of notifications";

Procedure for accession to general process "Forming, maintaining and use of the unified register of notifications".

2. Determine that information exchange of authorized bodies of state members of the Eurasian Economic Union with the Eurasian economic commission in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Forming, maintaining and use of the unified register of notifications" is performed using the electronic digital signature (digital signature).

3. This Decision becomes effective after 90 calendar days from the date of its official publication.

Chairman of Board of the Eurasian economic commission

T. Sargsyan

Approved by the Decision of Board of the Eurasian economic commission of November 28, 2018 No. 196

Rules of information exchange in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Forming, maintaining and use of the unified register of notifications"

I. General provisions

1. These rules are developed according to the following international treaties and acts constituting the right of the Eurasian Economic Union (further – the Union):

The agreement on the Eurasian Economic Union of May 29, 2014;

The decision of Council of the Eurasian economic commission of September 18, 2014 No. 73 "About the Concept of use in case of interstate information exchange of services and effectual in law electronic documents";

The decision of Board of the Euroasian economic commission of November 6, 2014 No. 200 "About the technological documents regulating information exchange in case of realization by means of the integrated information system of foreign and mutual trade of general processes";

The decision of Board of the Eurasian economic commission of January 27, 2015 No. 5 "About approval of Rules of electronic data exchange in the integrated information system of foreign and mutual trade";

The decision of Board of the Euroasian economic commission of April 14, 2015 № 29 "About the list of general processes within the Eurasian Economic Union and modification of the Decision of Board of the Euroasian economic commission of August 19, 2014 № 132";

The decision of Board of the Eurasian economic commission of April 21, 2015 No. 30 "About measures of non-tariff regulation";

The decision of Board of the Euroasian economic commission of June 9, 2015 №63 "About the Analysis technique, optimization, harmonizations and descriptions of general processes within the Eurasian Economic Union";

The decision of Board of the Eurasian economic commission of September 28, 2015 No. 125 "About approval of the Regulations on exchange of electronic documents in case of cross-border interaction of public authorities of state members of the Eurasian Economic Union among themselves and the Eurasian economic commission";

The decision of Board of the Eurasian economic commission of November 17, 2015 No. 155 "About single system of normative reference information of the Eurasian Economic Union".

II. Scope

2. These rules "Forming, maintaining and use of the unified register of notifications" (further – general process), including the description of the procedures performed within this general process are developed for the purpose of determination of procedure and conditions of information exchange between participants of general process.

3. These rules are applied by participants of general process in case of control of execution order of procedures and transactions within general process, and also during the designing, development and completion of components of the information systems providing realization of general process.

III. Basic concepts

4. For the purposes of these rules the concept "condition of information object of general process" means property which characterizes information object at certain stage of accomplishment of the procedure of general process and which changes in case of accomplishment of transactions of general process.

The concepts "unified register of notifications" and "notification" used in these rules are applied in the values determined by Regulations on import to customs area of the Eurasian Economic Union and export from customs area of the Eurasian Economic Union of the cryptography (cryptographic) tools (appendix No. 9 to the Decision of Board of the Eurasian economic commission of April 21, 2015 No. 30 "About measures of non-tariff regulation").

The concepts "group of procedures of general process", "information object of general process", "contractor", "transaction of general process", "procedure of general process" and "participant of general process" used in these rules are applied in the values determined by the Analysis technique, optimizations, the harmonization and the description of general processes within the Eurasian Economic Union approved by the Decision of Board of the Eurasian economic commission of June 9, 2015 No. 63.

IV. Main data on general process

5. Full name of general process: "Forming, maintaining and use of the unified register of notifications".

6. Specification symbol of general process: P.LL.04, version 1.0.0.

1. Purpose and tasks of general process

7. The purposes of general process are:

a) increase in efficiency of control concerning import and export of the cryptography (cryptographic) tools due to enhancement of mechanisms of information exchange between authorized bodies of state members of the Union (further – authorized bodies, state members) and the Eurasian economic commission (further – the Commission);

b) realization of possibility of operational informing interested persons on the data which arrived in the Commission on the registered and cancelled notifications due to transfer of such data in the form available to the automated processing.

8. For goal achievement of general process it is necessary to solve the following problems:

a) provide the automated forming and maintaining within the integrated information system of the Union (further – the integrated system) the unified register of notifications on the basis of information which arrived in the Commission from authorized bodies and its publication on information portal of the Union;

b) provide the automated submission by authorized bodies to the Commission of information on the registered and cancelled notifications;

c) provide the automated submission of data from the unified register of notifications through the integrated system for the purpose of use in information systems of authorized bodies;

d) provide use of the unified structures of the electronic documents and data constructed on the basis of use of general data model of the Union;

e) provide use by participants of general process of single qualifiers and reference books.

2. Participants of general process

9. The list of participants of general process is provided in table 1.

Table 1

List of participants of general process

Specification symbol

Name

Description

1

2

3

P.ACT.001

Commission

the structural division of the Commission which is responsible for completeness and reliability of the data placed on the portal of the Union about the registered and cancelled notifications;


receives data on registered
and the cancelled notifications;


enters data on the registered and cancelled notifications
in the unified register of notifications published on the portal of the Union;


represents data from the unified register of notifications at the request of the authorized body requesting data;


represents access to interested persons for viewing of the unified register of notifications and search of data on the registered and cancelled notifications

P.LL.04.ACT.001

the authorized body representing data

the public authority of state member in the field of ensuring the state (national) security authorized in compliance
with the legislation of this state on notification registration, responsible for completeness


and reliability of data
about registered
and the cancelled notifications;


performs registration of notifications, refuses registration of notifications, makes the decision
about notification cancellation;


creates and represents to the Commission of the data on registered
and the cancelled notifications

P.LL.04.ACT.002

the authorized body requesting data

the public authority of state member in the field of ensuring the state (national) security using in the activities data from the unified register of notifications or the public authority of state member using data from the unified register of notifications when making customs procedures and implementing customs control

P.LL.04.ACT.003

interested person

participant of foreign trade activity

3. Structure of general process

10. General process represents set of the procedures grouped according to the destination:

a) procedures of forming and maintaining the unified register of notifications;

b) procedures of representation to the authorized bodies requesting data, the data from the unified register of notifications;

c) procedures of representation of data to interested persons from the unified register of notifications.

11. In case of performing procedures of general process forming of the unified register of notifications based on data on the registered and cancelled notifications received from the authorized bodies representing data and also submission of data on the registered and cancelled notifications included in the unified register of notifications, to the authorized bodies requesting data and interested persons is performed.

When forming the unified register of notifications the following procedures of general process included in group of procedures of forming and maintaining the unified register of notifications are performed:

a) submission of data on the registered notification;

b) submission of data on the cancelled notification.

In case of submission of data to the authorized bodies requesting data the following procedures of general process included in group of procedures of representation to the authorized bodies requesting data, the data from the unified register of notifications are performed:

a) information representation about date and time of updating of the unified register of notifications;

b) submission of data from the unified register of notifications;

c) information representation about the changes entered in the unified register of notifications.

In case of submission of data to interested persons the "Receipt of Data from the Unified Register of Notifications through Information Portal of the Union" procedure included in group of procedures of representation of data to interested persons of the unified register of notifications is performed.

12. The provided structure declaration of general process is provided in the figure 1.

Рис 1 к Правилам утв Решением Коллегии ЕЭК №196 от 28.11.2018 г.

Fig. 1. Structure of general process

13. The execution order of the procedures of general process grouped according to the destination including the disaggregated activity description, is given in the Section VIII of these rules

14. For each group of procedures the general scheme showing communications between procedures of general process and procedure for their accomplishment is provided. The general scheme of procedures is constructed with use of the graphical notation of UML (unified modeling language – Unified Modeling Language) and supplied with the text description.

4. Group of procedures of forming and maintaining the unified register of notifications

15. Performing procedures of forming and maintaining the unified register of notifications begins with the moment of receipt by the Commission of information on adding or cancellation of the data containing in national part of the unified register of notifications.

In case of performing procedures of forming and maintaining the unified register of notifications the authorized body representing data creates and represents to the Commission of the data on the registered or cancelled notification, containing in national part of the unified register of notifications.

Submission of the specified data is performed according to Regulations of information exchange between authorized bodies of state members of the Eurasian Economic Union and the Eurasian economic commission in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Forming, maintaining and use of the unified register of notifications", the approved Decision of Board of the Eurasian economic commission of November 28, 2018 No. 196 (further – Regulations of information exchange).

The format and structure of the represented data owe sootvetstvovatyopisaniye of formats and structures of the electronic documents and data used for realization by means of the integrated information system of the Eurasian Economic Union of general process "Forming, maintaining and use of the unified register of notifications", to No. 196 approved by the Decision of Board of the Eurasian economic commission of November 28, 2018 (further – the Description of formats and structures of electronic documents and data).

In case of inclusion of data on the registered notification the "Submission of Data on the Registered Notification" procedure is performed (P.LL.04.PRC.001).

In case of cancellation of the data containing in the unified register of notifications the "Submission of Data on the Cancelled Notification" procedure is performed (P.LL.04.PRC.002).

16. The provided description of group of procedures of forming and maintaining the unified register of notifications is provided in the figure 2.

рис 2 к Правилам утв Решением Коллегии ЕЭК №196 от 28.11.2018 г.

Fig. 2. General scheme of group of procedures of forming and maintaining the unified register of notifications

17. The list of the procedures of general process incoming group of procedures of forming and maintaining the unified register of notifications is provided in table 2.

Table 2

The list of the procedures of general process incoming group of procedures of forming and maintaining the unified register of notifications

Specification symbol

Name

Description

1

2

3

P.LL.04.PRC.001

submission of data
about the registered notification

the procedure is intended for transfer by the authorized body representing data to the Commission of data on the registered notification

P.LL.04.PRC.002

submission of data on the cancelled notification

the procedure is intended for transfer by the authorized body representing data to the Commission of data on the cancelled notification

5. Group of procedures of representation to the authorized bodies requesting data, the data from the unified register of notifications

18. Procedures of representation to the authorized bodies requesting data, the data from the unified register of notifications are carried out in case of receipt of the corresponding request from information systems of the authorized bodies requesting data.

Within performing procedures of representation to the authorized bodies requesting data, the data from the unified register of notifications the following types of the requests arriving from information systems of authorized bodies are processed:

a) information request about date and time of updating of the unified register of notifications;

b) request of data from the unified register of notifications;

c) information request about the changes entered in the unified register of notifications.

Information request about date and time of updating of the unified register of notifications is carried out by the authorized body requesting data, for the purpose of assessment of need of synchronization stored in information system of the authorized body requesting data, data on the notifications included in the unified register of notifications with the data which are containing in the unified register of notifications and stored in the Commission. When implementing request the "Receipt of Information on Date and Time of Updating of the Unified Register of Notifications" procedure is performed (P.LL.04.PRC.003).

The request of data is carried out from the unified register for the purpose of receipt by the authorized body requesting data of data which are stored in the Commission on the registered and cancelled notifications included in the unified register of notifications. The data containing in the unified register of notifications are requested or in full (taking into account historical data), or as of certain date. The request of data from the unified register of notifications is in full used in case of initial loading of data on the registered and cancelled notifications in information system of the authorized body requesting data, for example, in case of initialization of general process, connection to it of the new participant of general process, recovery of information after failure. When implementing request the "Receipt of Data from the Unified Register of Notifications" procedure is performed (P.LL.04.PRC.004).

In case of information request about the changes entered in the unified register of notifications data which were added to the unified register of notifications are represented, are cancelled or to which changes since the moment specified in request until accomplishment of this request were made. When implementing request the "Receipt of Information on the Changes Entered in the Unified Register of Notifications" procedure is performed (P.LL.04.PRC.005).

19. The provided description of group of procedures of representation to the authorized bodies requesting data of data from the unified register of notifications is provided in the figure 3.

Рис 3 к Правилам утв Решением Коллегии ЕЭК №196 от 28.11.2018 г.

Fig. 3. The general scheme of group of procedures of representation to the authorized bodies requesting data, the data from the unified register of notifications

20. The list of the procedures of general process incoming group of procedures of representation to the authorized bodies requesting data, the data from the unified register of notifications is provided in table 3.

Table 3

The list of the procedures of general process incoming group of procedures of representation to the authorized bodies requesting data, the data from the unified register of notifications

Specification symbol

Name

Description

1

2

3

P.LL.04.PRC.003

receipt of information on date and time of updating of the unified register of notifications

the procedure is intended for assessment by the authorized body requesting data need of synchronization which are stored in information system of the authorized body requesting data of data on the registered and cancelled notifications included in the unified register of notifications with the data containing in the unified register of notifications

P.LL.04.PRC.004

receipt of data from the unified register of notifications

the procedure is intended for receipt of the data containing in the unified register of notifications

P.LL.04.PRC.005

receipt of information on the changes entered in the unified register of notifications

the procedure is intended for synchronization stored in information system of the authorized body requesting data data on the registered and cancelled notifications included in the unified register of notifications with the data containing in the unified register of notifications

6. Group of procedures of representation of data to interested persons of the unified register of notifications

21. Procedures of representation of data to interested persons from the unified register of notifications, are carried out by means of use of information portal of the Union.

In case of submission of data through information portal of the Union the web interface of this portal or services placed on this portal are used. When using the web interface the user in window of the browser sets search options and (or) unloadings of the data containing in the unified register of notifications carries out work with information from the unified register of notifications provided in browser window.

When using the services placed on information portal of the Union, interaction is performed between information system of the interested person and information portal of the Union.

22. The provided description of group of procedures of representation of data to interested persons of the unified register of notifications is provided in the figure 4.

Рис 4 к Правилам утв Решением Коллегии ЕЭК №196 от 28.11.2018 г.

Fig. 4. General scheme of group of procedures of representation of data to interested persons of the unified register of notifications

23. The list of the procedures of general process incoming group of procedures of representation of data to interested persons of the unified register of notifications is provided in table 4.

Table 4

The list of the procedures of general process incoming group of procedures of representation of data to interested persons of the unified register of notifications

Specification symbol

Name

Description

1

2

3

P.LL.04.PRC.006

receipt of data from the unified register of notifications through information portal of the Union

the procedure is intended for receipt of the data containing in the unified register of notifications through information portal of the Union with use of the web interface of this portal or the services placed on this portal


V. Information objects of general process

24. The list of information objects, data on which or from which are transferred in process of information exchange between participants of general process are provided in table 5.

Table 5

List of information objects

Specification symbol

Name

Description

1

2

3

P.LL.04.BEN.001

unified register of notifications

the single information resource containing data about the registered and cancelled notifications

VI. Responsibility of participants of general process

25. Attraction to disciplinary responsibility for non-compliance with the requirements aimed at providing timeliness and completeness of transfer of the data participating in information exchange of officials and staff of the Commission is performed according to the Agreement on the Eurasian Economic Union of May 29, 2014, other international treaties and acts constituting the right of the Union, and officials and the staff of authorized bodies – according to the legislation of state members.

VII. Reference books and qualifiers of general process

26. The list of reference books and qualifiers of general process is provided in table 6.

Table 6

List of reference books and qualifiers of general process

Specification symbol

Name

Type

Description

1

2

3

4

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