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RESOLUTION OF THE CABINET OF MINISTERS OF UKRAINE

of January 17, 2018 No. 55

Some questions of documentation of management activity
(extraction)

(as amended on 05-02-2020)

Cabinet of Ministers of Ukraine decides:

1. Approve such which are applied:

The standard instruction for documentation of management information electronically and the organizations of work with electronic documents in clerical work, electronic interdepartmental exchange;

The standard instruction on clerical work in the ministries, others central and local executive bodies;

Regulations of the organization of interaction of executive bodies electronically.

2. Make changes which are applied to resolutions of the Cabinet of Ministers of Ukraine.

3. Recognize invalid acts of the Cabinet of Ministers of Ukraine according to the list which is attached.

4. To the Ministry of Justice together with the Secretariat of the Cabinet of Ministers of Ukraine in three-months time to submit for consideration of the Cabinet of Ministers of Ukraine drafts of resolutions of the Cabinet of Ministers of Ukraine on approval of the Regulations on monitoring and control, Standard regulations on service of monitoring and control.

5. To the state agency concerning electronic control in coordination with the Ministry of Justice in three-months time to approve requirements to formats of data of electronic document management in public authorities and to format of the electronic message.

6. To the ministries, another central and to local executive bodies in three-months time to bring own regulatory legal acts, in particular about approval of instructions on clerical work for the companies belonging to the sphere of their management into compliance with this resolution.

7. Recommend to local government bodies to bring into accord with this resolution own instructions on clerical work.

8. This resolution becomes effective from the date of publication, except Items 141-151 of the Standard instruction for documentation of management information electronically and the organizations of work with electronic documents in clerical work, electronic interdepartmental exchange which become effective since March 1, 2018, Items 195-217 of the specified Standard instruction which are becoming effective since July 1, 2018 and Item of 1 changes which are made to resolutions of the Cabinet of Ministers of Ukraine, approved by this resolution which becomes effective since April 1, 2018.

Prime Minister of Ukraine
V. Groysman

Approved by the Resolution of the Cabinet of Ministers of Ukraine of January 17, 2018 No. 55

Changes which are made to resolutions of the Cabinet of Ministers of Ukraine

1. In the Regulations on state registration of regulatory legal acts of the ministries and other executive bodies approved by the resolution of the Cabinet of Ministers of Ukraine of December 28, 1992 No. 731 (ZP of Ukraine, 1993, No. 1-2, of Art. 28; Official Bulletin of Ukraine, 1998, No. 42, Art. 1551; 2004, No. 43, Art. 2840; 2006, No. 50, Art. 3313; 2008, No. 25, Art. 770; 2016, No. 41, Art. 1544):

Shall be replaced with words 1) in Item 3 of the word "in the form determined by the legislation and according to the procedure established by the legislation" "in electronic (through system of electronic interaction of executive bodies) or paper form according to the procedure, determined by Ministry of Justice";

Item 12 to state 2) in the following edition:

"12. If the regulatory legal act conforms to the requirements specified in this Provision, the body of state registration makes the decision on its state registration and enters it in the state register (appendix 1).

The main form of maintaining the state register is electronic. Each record of the state register makes sure especially for it the intended electronic seal of body of state registration. The corresponding assurance performs the authorized person of body of state registration.

In case of need statements in electronic and paper forms are made of the corresponding register.

In case of provision of the regulatory legal act electronically from the state register directly upon assurance of record about state registration of the relevant act the notification to body of the publication of this act through system of electronic interaction of executive bodies with such registration data automatically goes: date of state registration, number of the act it agrees with the state register. Registration data of the regulatory legal act are automatically loaded into registration and monitoring card of the relevant act in electronic document management system of body of the publication of this act and cannot be corrected by their editing.

In case of provision of the regulatory legal act in paper form apply mark (stamp) about registration data on the first leaf of the original of the act (appendix 2).";

Item 14 to state 3) in the following edition:

"14. In case of provision of the regulatory legal act in paper form next day after state registration the original of the regulatory legal act with registration data returns to body which issued it.";

4) in appendices to the Provision:

in appendix to replace 1 word and figure "Appendix No. 1" with the word and figure "Appendix 2";

in appendix 2 to replace the word and figure "Appendix No. 2" with the word and figure "Appendix 1".

2. Ceased to be valid according to the Resolution of the Cabinet of Ministers of Ukraine of 07.11.2018 No. 992.

Approved by the Resolution of the Cabinet of Ministers of Ukraine of January 17, 2018 , No. 55

List of acts of the Cabinet of Ministers of Ukraine, invalid

1. The resolution of the Cabinet of Ministers of Ukraine of October 28, 2004 No. 1453 "About approval of the Standard procedure of electronic document management in executive bodies" (The Official Bulletin of Ukraine, 2004, No. 44, the Art. 2895).

2. Item of 35 changes which are made to acts of the Cabinet of Ministers of Ukraine, approved by the resolution of the Cabinet of Ministers of Ukraine of December 8, 2006 No. 1700 (The Official Bulletin of Ukraine, 2006, No. 50, the Art. 3324).

3. The resolution of the Cabinet of Ministers of Ukraine of July 17, 2009 No. 733 "About electronic exchange of in-house documents in executive bodies" (The Official Bulletin of Ukraine, 2009, No. 54, the Art. 1867).

4. Item of 17 changes which are made to acts of the Cabinet of Ministers of Ukraine, "Some questions of activities of the State committee on questions of science, the innovations approved by the resolution of the Cabinet of Ministers of Ukraine of July 21, 2010 No. 675 and informatization" (The Official Bulletin of Ukraine, 2010, No. 58, by the Art. 2025).

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