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ORDER OF THE GOVERNMENT OF THE REPUBLIC OF MOLDOVA

of January 30, 2018 No. 101

About approval of the Regulations on procedure for use of financial resources for servicing of delegations and foreign officials

(as amended on 03-04-2019)

For the purpose of regulation of procedure for use of the financial resources provided for servicing of delegations and foreign officials, the Government DECIDES:

1. Approve Regulations on procedure for use of financial resources for servicing of delegations and foreign officials according to appendix No. 1.

2. The expenses incurred in connection with servicing of delegations and foreign officials will be financed for the account and within the budgetary appropriations allocated to the bodies responsible for these activities.

3. Recommend to bodies of local public authority to apply requirements of this Provision under the organization and implementation of actions for servicing of delegations and foreign officials.

4. Consider invalid some orders of the Government according to appendix No. 2.

Prime Minister

Paweê Phillip

Countersign:

Minister of Foreign Affairs and European Integration

 

Tudor Ulyanovski

Minister of Finance

Octavian to Armash

 

Appendix No. 1

to the Order of the Government of the Republic of Moldova of January 30, 2018 No. 101

Regulations on procedure for use of financial resources for servicing of delegations and foreign officials

1. The regulations on procedure for use of financial resources for servicing of delegations and foreign officials (further - the Provision) establish regulations concerning use of financial resources for acceptance of delegations and foreign officials by the central and local authorities of public management, other state bodies, budgetary institutions, the state bodies / organizations on self-government financed from the national public budget.

2. For the purposes of this provision the following determinations are applied:

foreign official delegation - foreign officials who are in the Republic of Moldova by the invitation of the Moldavian officials;

the head of foreign delegation - the person holding the highest official position as a part of delegation or appointed the head of the delegation;

official visit of foreign delegation - visits of foreign officials to the Republic of Moldova are classified as the state visits, official visits and working visits. According to the international practice each type of visit implies certain aspects of the program, such as greeting ceremony, formal receptions and quantity invited, other hospitality events.

3. According to the international practice and the diplomatic protocol acceptance of delegations and foreign officials can be performed by the organization of official lunches, dinners, buffet receptions/acceptances, cocktails and tea (further - formal receptions).

4. For one delegation no more than two formal receptions can be organized. If during the delegation visit formal receptions are organized by several bodies, then their total quantity shall not exceed three.

5. On formal receptions of foreign delegations II and III groups the number of participants from the Moldavian side shall not exceed numbers of participants of foreign delegation.

6. Acceptance and the servicing of delegations and foreign officials connected with implementation of the corresponding expenses within budgetary appropriations requires execution of the following documents:

1) the order of the head of the body/organization accepting delegation, issued based on the preliminary arrangement of the parties (programs, agreements, letters, etc.), with indication of structure of delegation (names, posts), the purposes and terms of visit, the visit schedule;

2) the expense budget approved by the head of the body/organization organizing acceptance;

3) supporting documents.

7. Creation of expense budget is made for acceptance of delegations and foreign officials taking into account their distribution on groups depending on person heading foreign delegation.

Group of delegation

Persons heading foreign delegation

I group

Heads of states, chairmen of the parliament, Prime Ministers, heads of the international organizations

II group

Members of the government, representatives of the international organizations and missions, persons, legally authorized to represent heads of the Parliament, the governments, the deputy prime minister, law enforcement agencies or control facilities, the safety and defenses which are issued to the personality in the field of culture, science and technology, civil society and also heads of the well-known companies and companies

III group

Deputy ministers, general state secretaries, state secretaries (respectively, equivalents of these functions), heads of other bodies of public management, representatives of civil society, cultural figures, science and technology, representatives of law enforcement agencies and control facilities, safety and defenses, the international experts from regional and international projects / programs, other persons which are legally authorized by function of their representation (are not provided in the II group)

8. Planning and use of financial resources for servicing of delegations and foreign officials is performed according to the regulations established in this table:

Cost types

Note

The maximum amounts of costs on groups of delegations,

in lei

I gr.

II gr.

III gr.

1. Organization of formal receptions:

 

 

 

 

1.1. lunch, dinner

on one participant

900

700

500

1.2. buffet reception, acceptance

on one participant

800

650

450

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