Document from CIS Legislation database © 2003-2019 SojuzPravoInform LLC

RESOLUTION OF THE MINISTRY OF JUSTICE OF THE REPUBLIC OF BELARUS

of May 24, 2012 No. 143

About approval of Rules of work of archives of state bodies and other organizations

Based on Articles 6, of 10, of 12, of 13, of 18, of 19, of 20, 22 and 25 Laws of the Republic of Belarus of November 25, 2011 "About archiving and clerical work in the Republic of Belarus" and Item 11 of the Regulations on the Ministry of Justice of the Republic of Belarus approved by the resolution of Council of Ministers of the Republic of Belarus of October 31, 2001 No. 1605, the Ministry of Justice of the Republic of Belarus DECIDES:

1. Approve the enclosed Rules of work of archives of state bodies and other organizations.

2. This resolution becomes effective after its official publication.

Minister

O. L. Slizhevsky

 

Approved by the Resolution of the Ministry of Justice of the Republic of Belarus of May 24, 2012 No. 143

Rules of work of archives of state bodies and other organizations

Section I. General provisions

Chapter 1. General provisions

1. These rules establish operating procedure of archives of state bodies, other organizations of the Republic of Belarus.

Action of these rules extends also to representative offices of the foreign organizations performing the activities in the territory of the Republic of Belarus, regarding establishment of requirements for the organization of accumulating, storage, accounting and use which are formed in the course of their activities of documents for staff of employees of these representations.

2. These rules establish the single requirements imposed to activities of archives of the organizations during the work with managerial documentation on papers (acceptance, storage, accounting and use of documents).

3. The requirements stated in these rules regarding general regulations (the organization of planning and the reporting, labor organization, scientific and methodical work, printing activities) extend to work of archives of the organizations with scientific and technical documentation, film, photo, phono - and video documents (further - audiovisual documentation) and documentation in electronic form.

Features of work of archives of the organizations with scientific and technical, audiovisual documentation, documentation in electronic form, and also the documents formed throughout life of citizens of the Republic of Belarus, foreign citizens and stateless persons (their family of sort) (further - citizens) or acquired by them on legal causes and being in their property, are regulated by acts of the legislation of the Republic of Belarus.

4. For storage during fixed terms of the documents and cases finished with clerical work permanent and temporary (over 10 years) storages, including on staff, the organizations create archives.

Depending on structure of the documents which are subject to storage in archive, the organizations can create separate archives of managerial documentation, scientific and technical documentation, audiovisual documentation, documentation on electronic media.

Chapter 2. Main objectives, functions, rights of archive of the organization

5. Tasks of archive of the organization are:

completing of archive documents;

accounting and ensuring safety of documents;

ensuring use of documents;

preparation and document transfer on permanent storage in the Public Records Office in the cases established by acts of the legislation of the Republic of Belarus;

implementation of methodical management and the analysis of condition of archiving and record keeping in subordinates (which are part, system) the organizations and the organizations - sources of completing of archive.

6. For the purpose of accomplishment of tasks the archive of the organization performs the following functions:

constitutes and annually specifies the list of the organizations - completing sources in form according to appendix 1 to these rules (for the joint archive);

accepts on storage documents of structural divisions of the organization and the organizations - sources of completing of archive;

considers the documents and cases accepted in archive, maintains complex of accounting documents;

performs classification of documents by archive funds and archive collections (further - funding) the documents and cases accepted in archive;

ensures safety of the documents and cases accepted in archive, controls conditions of their storage, carries out verifications of presence of documents and cases;

constitutes and supports in current state explanatory notes to the documents which are stored in archive;

performs use of the documents which are stored in archive, issues information documents, copies of archive documents, copies of parts of archive documents on requests of the organizations and citizens, provides documents to users for work in the reading room, issues cases in temporary use to structural divisions of the organization and third parties, records also the analysis of use of documents;

participates in work of the central commission of experts (further - TsEK) or to commission of experts (further - EK) the organizations, gives methodical help in conducting examination of value of the documents which are in structural divisions of the organization in subordinates (which are part, system) the organizations and in the organizations - sources of completing of archive;

carries out expertize of value of the documents and cases which are stored in archive of the organization, constitutes annual Sections of summary inventories of the cases which are subject to storage, and acts of selection to destruction of the documents and cases which are not subject to storage their TsEK (EK) submits the organizations and, in the cases established by these rules, other acts of the legislation of the Republic of Belarus - the Public Records Office, structural division on archives and clerical work of regional executive committee or superior organization;

prepares and transfers documents for permanent storage to the Public Records Office in cases and according to the procedure, established by these rules, other acts of the legislation of the Republic of Belarus;

represents to structural division on archives and clerical work of regional executive committee or the Public Records Office of the information about structure and amount of the funds which are stored in archive, in the cases established by acts of the legislation of the Republic of Belarus;

performs check of compliance of forming and registration of cases in structural divisions of the organization and the organizations - sources of completing of archive to the established requirements;

performs the analysis of condition of archives and safety of documents in subordinates (which are part, system) the organizations and the organizations - sources of completing of archive;

participates in project development of regulatory legal acts and methodical documents on archiving and documentary ensuring management;

Full text available with active License only!

Disclaimer! This text was translated by AI translator and is not a valid juridical document. No warranty. No claim. More info

Effectively work with search system

Database include more 38000 documents. You can find needed documents using search system. For effective work you can mix any on documents parameters: country, documents type, date range, teams or tags.

Get help

If you cannot find the required document, or you do not know where to begin, go to Help section.

In this section, we’ve tried to describe in detail the features and capabilities of the system, as well as the most effective techniques for working with the database.

You also may open the section Frequently asked questions. This section provides answers to questions set by users.

Search engine created by SojuzPravoInform LLC. UI/UX design by Intelliants.