Document from CIS Legislation database © 2003-2018 SojuzPravoInform LLC

RESOLUTION OF THE CABINET OF MINISTERS OF THE AZERBAIJAN REPUBLIC

of March 6, 2000 No. 32

About approval of the Regulations on Rules of completing, storage and use of National Archive Fund, the Procedure for inclusion of archives, archive funds and documentary collections in structure of National Archive Fund, exception of this structure or their destruction, Storage precautions of non-state archive funds, the Procedure for awarding of the persons who found or who found found or the found archive documents, Rules of use of documents of the State archive fund and the Procedure for temporary export abroad documents and collections for the purpose of international cooperation

(The last edition from 22-09-2016)

For the purpose of ensuring execution of Item 1 of the Presidential decree of the Azerbaijan Republic "About application of the Law of the Azerbaijan Republic "About National Archive Fund" of July 27, 1999 the No. 168 Cabinet of Ministers of the Azerbaijan Republic decides:

1. Approve Regulations on Rules of completing, storage and use of National Archive Fund;

Procedure for inclusion of archives, archive funds and documentary collections in structure of National Archive Fund, their exception of this structure or destruction;

Storage precautions of the state archive funds;

Procedure for awarding of the persons who found or found the found or found archive documents;

Instructions for use documents of the State archive fund;

The procedure for temporary export of documents and collections abroad for the purpose of international cooperation (are applied).

2. This resolution becomes effective from the date of its signing.

 

Prime Minister of the Azerbaijan Republic
Artur Rasi-Zade

Approved by the resolution of the Cabinet of Ministers of the Azerbaijan Republic of March 6, 2000 No. 32

Regulations on Rules of completing, storage and use of National Archive Fund

1. General provisions

1.1. This Provision is prepared according to Item 1 of the Presidential decree of the Azerbaijan Republic "About application of the Law of the Azerbaijan Republic "About National Archive Fund" of July 27, 1999 No. 168.

1.2. This Provision establishes rules of completing, storage and use of National Archive Fund of the Azerbaijan Republic.

2. Completing of National Archive Fund

2.1. Speaking about completing of National Archive Fund, its regular amendment by documents of social and political, economic, scientific, welfare or historical value.

2.2. Scientific bases of completing of National Archive Fund are based on determination of the principles of classification of documents, criteria and principles of sources of their completing and examination.

2.3. The management and control of completing of National Archive Fund are directly performed by the Head archive department under the Cabinet of Ministers of the Azerbaijan Republic.

2.4. Activities for completing of National Archive Fund cover the following processes:

* determination of sources;

* studying of structure of documents of permanent storage;

* distribution of the documents intended for this storage between the Public and non-state Records Offices.

2.5. Sources of completing of National Archive Fund are the public and non-state institutions, the organizations, the companies and individuals at whom documents of social and political, economic, scientific, welfare or historical value are created.

2.6. In case of determination of sources of completing of National Archive Fund the following main criteria are considered:

* the place and value of documents in system of the sovereign power and management, and also in system of branch management;

* extent of reflection of activities of management in documents of governing bodies;

* compliance of documents to profile of the Public and non-state Records Offices.

Persons which documents are considered reasonable for inclusion in National Archive Fund are determined first of all taking into account their role and historical value in development of different fields of science, culture and public life.

2.7. Completing of National Archive Fund is performed according to lists of organizations (persons) which are considered as sources of completing of the Public and non-state Records Offices.

Lists of sources of completing prepare the Public Records Offices and affirm by consideration by their Head archive department.

2.8. Documents of National Archive Fund can be transferred from one Public Records Office to other Public Records Office only with the permission of the Head archive department.

2.9. Completing of archives of the museums and libraries, different communities and public organizations is forbidden by documents of the part of National Archive Fund belonging to the state.

2.10. The archive documents which are created as a result of activities of organizations, organizations and companies and arriving in National Archive Fund after completion of the terms specified in article 10 of the Law of the Azerbaijan Republic "About National Archive Fund" are given for permanent storage in the relevant Public Records Offices.

2.11. Archive documents of the state bodies operating in the field of state security, Service of foreign intelligence, border service, justice, migration on emergency situations, internal affairs and defense of the Azerbaijan Republic, and also state bodies on geodesy and cartography, geology and natural resources, standardization and metrology and the Azerbaijani Academy of Sciences, arriving in National Archive Fund, are constantly stored in these organizations.

2.12. The part of National Archive Fund belonging to the state, can be completed with documents of personal origin by disinterested donation or the will, or by purchase and sale, and also the documents acquired on the basis of decisions of judicial or notarial authorities, confirmatory that their owners are absent or they were left without supervision.

3. Storage of National Archive Fund

3.1. For ensuring safety of National Archive Fund it is necessary to realize the following events in a complex:

* create optimal conditions for document storage;

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