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Ministry of Justice of Ukraine

November 9, 2009

No. 1043/17059

ORDER OF THE MINISTRY OF JUSTICE OF UKRAINE

of November 4, 2009 No. 2053/5

About organizational actions for delivery, storage, the address, accounting of special forms of notarial documents and reporting on their use

(The last edition from 23-12-2015)

1. Approve the Procedure for maintaining the Unified register of special forms of notarial documents which is applied.

2. Declare invalid the order of the Ministry of Justice of Ukraine of 29.06.99 No. 36/5 "About implementation of actions for protection of notarially processed documents", registered in the Ministry of Justice of Ukraine 05.07.99 for No. 437/3730 (with changes).

3. Approve Changes to the Instruction about procedure for making of notarial actions by notaries of Ukraine approved by the order of the Ministry of Justice of Ukraine of 03.03.2004 No. 20/5, of Ukraine registered in the Ministry of Justice 03.03.2004 for No. 283/8882 (with changes) who are applied.

4. Accomplishment of functions on the organization of production, delivery to offices of notary public, the Public notarial Records Offices, private notaries, primary accounting of delivery to assign destruction of the damaged, cancelled and defective special forms of notarial documents to the state company "National Information Systems".

5. To department of financial provision (Oleksiyenko V. F.), within a month from the date of entry into force of this order to provide to the state company "Information center" of the Ministry of Justice of Ukraine (Dobzhansky V. B.) preparation and coordination with the Ministry of Finance of Ukraine of the draft of the order of the Ministry of Justice of Ukraine concerning approval of the amount of payment for use of the Unified register of special forms of notarial documents:

for check of authenticity of special forms of notarial documents according to the Unified register of special forms of notarial documents with issue on it the information reference;

for issue of the reduced excerpt from the Unified register of special forms of notarial documents.

6. To the state company "Information center" of the Ministry of Justice of Ukraine (Dobzhansky V. B.) till 01.01.2010:

6.1. Bring the software of the Unified register of special forms of notarial documents into compliance with the Procedure approved by this order.

6.2. Provide creation and implementation of the website for access to data of the Unified register of special forms of notarial documents for search and viewing of information on the valid and invalid special forms of notarial documents.

7. To department of notariate and registration of lawyer associations of the Ministry of Justice of Ukraine (Yashchenko N. V.), state company "Information center" of the Ministry of Justice of Ukraine (Dobzhansky V. B.):

7.1. Submit this order on state registration according to the Presidential decree of Ukraine of 03.10.92 to No. 493 "About state registration of regulatory legal acts of the ministries and other executive bodies" (with changes).

7.2. Bring the order to the attention of Head department of justice of the Ministry of Justice of Ukraine in the Autonomous Republic of Crimea, head departments of justice in areas, the cities of Kiev and Sevastopol, regional branches of the state company "Information center" of the Ministry of Justice of Ukraine and to provide its proper application in work.

8. To chiefs of Head department of justice of the Ministry of Justice of Ukraine in the Autonomous Republic of Crimea, head departments of justice in areas, the cities of Kiev and Sevastopol to bring this order to permission of notaries and to provide its proper accomplishment.

9. I reserve control over the implementation of this order.

10. This order becomes effective from the date of its official publication, except Items 1-3 of this order which become effective since January 1, 2010.

Minister

M. Onishchuk

Approved by the Order of the Ministry of Justice of Ukraine of November 4, 2009, No. 2053/5

Procedure for maintaining the Unified register of special forms of notarial documents

1. General provisions

1.1. This Procedure regulates maintaining the Unified register of special forms of notarial documents and determines organizational actions for delivery, storage, the address, accounting of special forms of notarial documents and the reporting on their use.

1.2. Accounting of delivery and the circulation of special forms of notarial documents (further - forms) and the reporting on their use are performed in the Unified register of special forms of notarial documents.

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