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I.O'S ORDER. MINISTER FOR CULTURE AND SPORTS OF THE REPUBLIC OF KAZAKHSTAN

of July 25, 2018 No. 168

About approval of Rules of centralized state accounting of documents of National Archive Fund

According to subitem 2-7) of Item 2 of article 18 of the Law of the Republic of Kazakhstan of December 22, 1998 "About National Archive Fund and archives" PRIKAZYVAYU:

1. Approve the enclosed Rules of centralized state accounting of documents of National Archive Fund.

2. Recognize invalid:

1) the order of the Minister of Culture and Information of the Republic of Kazakhstan of February 6, 2013 No. 27 "About approval of Rules of centralized state accounting of data on structure of documents of National Archive Fund" (it is registered in the Register of state registration of regulatory legal acts for No. 8366, No. 101-102 is published in the Kazakhstanskaya Pravda newspaper on March 20, 2013 (27375-27376);

2) the order of the Minister for Culture and Sports of the Republic of Kazakhstan of December 9, 2016 No. 321 "About introduction of amendments to the order of the Minister of Culture and Information of the Republic of Kazakhstan of February 6, 2013 No. 27 "About approval of the Instruction about centralized state accounting of documents of National Archive Fund of the Republic of Kazakhstan" (it is registered in the Register of state registration of regulatory legal acts for No. 14654, it is published on January 20, 2017 in Reference control bank of regulatory legal acts of the Republic of Kazakhstan).

3. To provide to department of archiving and documentation of the Ministry of Culture and sport of the Republic of Kazakhstan in the procedure established by the legislation:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) within ten calendar days from the date of state registration of this order the direction in electronic form in the Kazakh and Russian languages in the Republican state company on the right of economic maintaining "The republican center of legal information" for official publication and inclusion in Reference control bank of regulatory legal acts of the Republic of Kazakhstan;

3) within two working days after its enforcement placement of this order on Internet resource of the Ministry of Culture and sport of the Republic of Kazakhstan;

4) within two working days after execution of the actions provided by this Item, submission to Department of legal service of the Ministry of Culture and sport of the Republic of Kazakhstan of data on execution of actions.

4. To impose control of execution of this order on the supervising vice-Minister for Culture and Sports of the Republic of Kazakhstan.

5. This order becomes effective after ten calendar days after day of its first official publication.

Acting minister of culture and sport of the Republic of Kazakhstan

E.Kozhagapanov

Approved by the Order of the Minister for Culture and Sports of the Republic of Kazakhstan of July 25, 2018 No. 168

Rules of centralized state accounting of documents of National Archive Fund

Chapter 1. General provisions

1. Rules of centralized state accounting of documents of National Archive Fund (further - Rules) determine procedure for carrying out centralized state accounting of documents of National Archive Fund of the Republic of Kazakhstan (further - National Archive Fund).

2. The authorized body in the field of archiving and documentary ensuring management (further - authorized body) performs centralized state accounting of documents of National Archive Fund by maintaining the single Central share directory.

Chapter 2. Procedure for centralized state accounting of documents of National Archive Fund

3. For carrying out centralized state accounting of documents of National Archive Fund the National archive of the Republic of Kazakhstan, the central Public Records Offices, the special Public Records Offices, Archive of the President of the Republic of Kazakhstan and local executive bodies annually till January 5 represent to authorized body in one copy:

1) the passport of archive in form according to appendix 1 to these rules;

2) card of fund for form according to appendix 2 to these rules;

3) data on changes in structure and amount of funds for form according to appendix 3 to these rules;

4) accounting data according to the share directory on form according to appendix 4 to these rules.

4. The authorized body annually by February 15 in the Central share directory on the basis of cards of the funds provided by National archive of the Republic of Kazakhstan, the central Public Records Offices, Archive of the President of the Republic of Kazakhstan, the special Public Records Offices and local executive bodies makes changes and additions.

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